• Recording Officer

    Posted: 11/13/2022

    A motivated individual who is responsible for the complex clerical collecting, indexing and recording activities of the Baldwin County records for official business and historical research.  The Recording Officer is responsible for accepting and indexing of public records.  This is difficult and responsible work requiring the performance of complex clerical operations.  This requires the ability to maintain effective working relationships with court officials, attorneys, title researchers and the general public.

    1. Collects, indexes and records legal and related documents.
    2. Examines documents for legal compliance.
    3. Computes fees.Collects mortgage tax, deed tax...etc.
    4. Verifies amounts received and balances accounts.
    5. Cashiers, indexes, scans documents to be recorded.
    6. Prepares, issues and collects for all certified copies of recorded documents.
    7. Advises and assist the public in the use of index files and microfilmed records.
    8. Answers telephone and directs calls as needed.
    9. Prepares forms to be sent to the Secretary of State for Incorporations.
    10. Establishes and maintains effective working relationships with the general public, attorneys, title researchers and other employees.
    11. Provides staff support to Public Records Manager and Public Records Administrator.
    12. Ability to respond to difficult or unusual questions that require the research of laws or procedures.
    Ability to handle difficult or angry taxpayers.

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